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Planning & preparation for a business move is a very big job and should be carefully planned out. There are just so many things to think about when you move commercial office space, so it’s no wonder, for some, relocation is rated as one of the most stressful events of life! This article will help you know what to expect when you’re relocating a commercial business to a new commercial office location. And we’ll offer some tips on how to minimize the stress and confusion associated with this move.
When relocating businesses, there are several key areas to pay attention to, which is why many business owners neglect to address them in their move to a new office space plan. One of the most important issues to address in your commercial moving company is how you will handle your employee schedule after your move. Many businesses have existing staff that will not have a problem following a relocation plan-they will simply be given new jobs at the new location and given new commutes to work.
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However, this is not usually the case for most businesses, and it’s best for your company not to leave anyone out in the cold during this time. So the first thing you need to do when preparing for a move is to create a ‘To Do’ list for all employees, and send these off to their current workplaces. Make sure you include all relocation-related tasks (such as hiring a moving company, getting insurance quotes, and getting any relevant licenses) as well as other smaller tasks. It’s important that everyone is aware of everything, since forgetting anything important can lead to costly mistakes during your move to a new location.
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After you’ve sent out the To Do’s to your employees, it’s time to begin to change some of your business relocation procedures. If you’re still working with the same movers you’ve hired for the job, then you just need to make sure that everyone knows that they aren’t always the first to get a move on, and that the process will be slowing down. In addition, you may want to have the move managers keep track of who gets which floors, so that things don’t take an unexpectedly long time. Some businesses even have designated managers that are in charge of this aspect of the move. If you already have in-house employees with this authority, it may just make things easier for everyone.
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Next, you’ll need to get all of your employees into the move office to start the business relocation process. Have each person come with their own vehicle or a rental truck if possible. As soon as you have everyone in the office, start the paperwork for your move. This means you’ll need a Change of Address form from the USPS and also an address label or a Stamps Certificate from the post office. Most businesses use the Stamps Certificate more than the other two forms, but it’s up to you if you choose to use one or the other. Either way, have everyone fill out these forms before leaving the move office.
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Once you have all of this in order, you can begin the actual relocation process. Many small businesses have staff members that are able to handle the entire relocation process, including packing up the belongings and loading them into a truck for the move to the new location. However, it’s often worth hiring extra help for this aspect, especially if your physical location is quite large or if your company has more than one location. It helps to know who’s available to help when a relocation does occur.
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You should also consider the costs associated with moving your company into the new location. Depending on how you determine your costs, you can determine whether it’s a good idea to move your entire company or just part of it. Some companies don’t have enough overhead associated with them to absorb the costs associated with relocating, meaning it makes sense for them to keep only a portion of their workforce for the move. If you’re unsure about what the costs will be in your new location, get a quote from a moving company prior to moving your entire company there so you’ll know what you’re dealing with ahead of time.
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Whether you’re part of a larger company or a small business, relocating can be a stressful experience. If you’re considering relocation, consult with a relocation agency that specializes in helping small businesses relocate. They will help you figure out exactly what your company needs in order to relocate to your new destination. With so many options for small businesses, it’s important to consider all of your options before making a final decision. The time spent researching the best options is well worth it when your business is relocated successfully.