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Planning & preparedness are the key to successful move to a new office. A business move is a big undertaking and should be carefully planned and executed perfectly. There are just so many things to think about when you move office; that’s why, for most, relocation is rated as one of the most stressful events of life! This is true for everyone involved from the office managers to the employees to even the business owners and CEOs. You can minimize the negative impact of relocating by simply being organized, having a plan and having the right manpower and tools at hand. Here are some tips on how to effectively move your office from one location to another:
Hire Experienced Company Relocation companies know exactly what it takes to move businesses to a new location, and this includes commercial moving as well. It is highly recommended to hire professional movers who have established good relations with certain businesses in your industry. Relocating businesses can be very intimidating to individuals and their work forces, and so hiring a relocation service that already has worked with certain businesses in your area can help immensely. Relocation professionals will take care of all the technical details of your move while you get the chance to relax and spend time with your family, especially if there are children involved. Relocation companies that can guarantee timely delivery and safe transportation of your possessions are well worth hiring.
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Hire a Dependable Transfer Company Moving professionals may not be able to guarantee the safe transportation of all your belongings, but they can offer advice and suggestions on how best to transport everything to the new place. A good transfer company can also arrange for storage space for items not used during the move. Consider Relocation Services offered by reputable moving companies. Relocating an office or commercial space requires a lot of preparation and organization, and a skilled company in the moving business can help you with these preparations. Professional relocation service companies in New York also understand local and federal requirements and can assist with these too. For companies, who run on tight margins, but have to move from one location to another, they can provide temporary office space to meet your needs until you can find a permanent home or office.
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Keep in Mind the Cost If you are considering hiring professional movers to help you with your business relocation, keep in mind the cost involved in moving. Professional relocation service companies charge based on the size of the move, the distance between locations and the modes of transportation used. For example, if your move is from one city to another across the state or country, then the charges may be different. The costs also depend on whether the move is domestic or international, what kind of goods are being moved, and what part of the country you are moving to. As a general rule, the larger your move, the more the charges will be.
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Understand the Floor Plan If you have a staff of employees, you may want to work out a move in house move into staff move using an in-house team. When employees know that they are moving, there is less confusion and employees move with a sense of familiarity. You can use a floor plan to map out the new staff area and assign specific tasks to individuals based on their job description. This not only makes it easy for each employee to know exactly what they need to do, but it makes it easier for each employee to know where things are located within the new office space. An in-house team will have similar floor plans and this makes it easier to coordinate with each other as well.
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Hiring a Relocation Company If you decide to hire a relocation company, you will still have many responsibilities to cover. Your relocation company needs a reason to move you and if there are any benefits offered to the employees, they need to be covered as well. It is important that you discuss these options with your relocation company before the move. Also, when a company relocates, the business owner may need to reimburse some of their employees. This is especially true if the business is in a large metropolitan area and businesses need to downsize to meet the growth in the city. This is often an unexpected liability which can be incredibly complicated and difficult to anticipate.
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Creating A Workflow When relocating an office, it is important to create a change in the way your business operates. In addition to the physical location, you need to create a change in the number of employees that are in the office and the number of employees that are now working with you. You should create a new procedure for your employees so they know what to do when they receive a call about a new phone number or job location. Change the system for relocating to a new location and make sure all employees know the new procedures for doing business.
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Business relocations can be extremely stressful and the last thing you want to do is make a mistake with one of the steps in the relocation process. Business relocation can be time consuming and expensive as well. This is why it is important to hire an experienced company to complete your move for you. Business relocation can be very simple or can be extremely complicated, depending on the size of the office and type of business involved.